Exhibit 10.12.2
DEFINED CONTRIBUTION MAKE-UP PLAN
OF
CONOCOPHILLIPS
OF
CONOCOPHILLIPS
TITLE II
(Effective for benefits earned or vested after
December 31, 2004)
2008 RESTATEMENT
(Effective for benefits earned or vested after
December 31, 2004)
2008 RESTATEMENT
The Defined Contribution Make-Up Plan of ConocoPhillips is intended to provide certain specified
benefits to Highly Compensated Employees whose benefits under the ConocoPhillips Savings Plan might
otherwise be limited. Title I of this Plan is effective with regard to benefits earned and vested
prior to January 1, 2005, while Title II of this Plan is effective with regard to benefits earned
or vested after December 31, 2004. Earnings, gains, and losses shall be allocated to the Title of
the Plan to which the underlying obligations giving rise to them are allocated.
This Title II of the Plan is intended (1) to comply with Code section 409A, as enacted as part of
the American Jobs Creation Act of 2004, and official guidance issued thereunder, and (2) to be a
plan which is unfunded and is maintained by an employer primarily for the purpose of providing
deferred compensation for a select group of management or highly compensated employees within the
meaning of sections 201(2), 301(a)(3), and 401(a)(1) of ERISA. Notwithstanding any other provision
of this Plan, this Plan shall be interpreted, operated, and administered in a manner consistent
with these intentions.
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Section 1. Definitions.
For purposes of the Plan, the following terms, as used herein, shall have the meaning specified:
| (a) | Allocation Ratio shall mean the ratio determined by dividing (i) an amount equal to the
total value of the unallocated shares of Stock allocated to Stock Savings Feature participants
and beneficiaries as of a Stock Savings Feature Semiannual Allocation Date or Supplemental
Allocation Date (as defined in the CPSP) by (ii) an amount equal to the total net Stock
Savings Feature employee deposits used in the calculation of the Stock Savings Feature
Semiannual Allocation or Supplemental Allocation (as defined in the CPSP). |
| (b) | Beneficiary shall mean a person or persons designated by a Participant to receive, in the
event of death, any unpaid portion of a Participants Benefit from this Plan. Any Participant
may designate one or more persons primarily or contingently as beneficiaries in writing upon
forms supplied by and delivered to the Company, and may revoke such designations in writing.
If a Participant fails to properly designate a beneficiary, then the Benefits will be paid in
the following order of priority: |
| (i) | Surviving spouse; then |
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| (ii) | Surviving children in equal shares; then | ||
| (iii) | To the estate of the Participant. |
| (c) | Benefit shall mean an obligation of the Company to pay amounts from this Plan. |
| (d) | Board shall mean the Board of Directors of the Company, as it may be comprised from time to
time. |
| (e) | Code shall mean the Internal Revenue Code of 1986, as amended from time to time, or any
successor statute. |
| (f) | Company shall mean ConocoPhillips Company, a Delaware corporation, or any successor
corporation. The Company is a subsidiary of ConocoPhillips. |
| (g) | ConocoPhillips shall mean ConocoPhillips, a Delaware corporation, or any successor
corporation. ConocoPhillips is a publicly held corporation and the parent of the |
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| Company. |
| (h) | Controlled Group shall mean ConocoPhillips and its Subsidiaries. |
| (i) | CPSP shall mean the ConocoPhillips Savings Plan. |
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| (j) | CPSP Pay shall mean Pay as defined in the CPSP. |
| (k) | DCMP Pay shall mean
Pay as defined in the CPSP without regard to Pay Limitations or
voluntary salary reduction under provisions of the KEDCP. |
| (l) | Election Form shall mean a written form, including one in electronic format, provided by
the Plan Administrator pursuant to which a Participant may elect the time and form of payment
of his or her Benefit. |
| (m) | Employee shall mean any individual who is a salaried employee of the Company or any
Participating Subsidiary. |
| (n) | ERISA shall mean the Employee Retirement Income Security Act of 1974, as amended from time
to time, or any successor statute. |
| (o) | Frozen Plan shall mean Title I of the Defined Contribution Make-Up Plan of ConocoPhillips. |
| (p) | Highly Compensated Employee shall mean an Employee whose DCMP Pay exceeds the amount set
forth in Code section 401(a)(17), as amended from time to time, or who is eligible to elect a
voluntary salary reduction under the provisions of the KEDCP. |
| (q) | Investment Options shall mean the investment options, as determined from time to time by
the Plan Administrator, used to credit earnings, gains, and losses on Supplemental Thrift
Feature Account and Supplemental Stock Savings Feature Account balances. |
| (r) | KEDCP shall mean the Key Employee Deferred Compensation Plan of ConocoPhillips or any
similar or successor plan maintained by a member of the Controlled Group. |
| (s) | Leveraged Stock Fund shall mean an Investment Option under this Plan that is accounted for
as if investments were made in the common stock, $0.01 par value, of ConocoPhillips, although
no such actual investments need be made, with accounting entries being sufficient therefor. |
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| (t) | Ongoing Plan shall mean Title II of the Defined Contribution Make-Up Plan of
ConocoPhillips. |
| (u) | Participant shall mean an Employee who is eligible to receive a Benefit from this Plan as a
result of being a Highly Compensated Employee and any person for whom a
Supplemental Thrift Feature Account and/or a Supplemental Stock Savings Feature Account is
maintained. |
| (v) | Participating Subsidiary shall mean a Subsidiary which has adopted the CPSP, and one or
more Employees of which are Participants eligible to make deposits to the CPSP, or are
eligible for Benefits pursuant to this Plan. |
| (w) | Pay Limitations shall mean the compensation limitations applicable to the CPSP that are set
forth in Code section 401(a)(17), as adjusted. |
| (x) | Plan shall mean the Defined Contribution Make-Up Plan of ConocoPhillips. The Plan is
sponsored and maintained by the Company. |
| (y) | Plan Administrator shall mean the Manager, Compensation and Benefits, of the Company, or
his successor. |
| (z) | Plan Year means January 1 through December 31. |
| (aa) | Separation from Service shall mean the date on which the Participant separates from service
with the Controlled Group within the meaning of Code section 409A, whether by reason of death,
disability, retirement, or otherwise. In determining Separation from Service, with regard to
a bona fide leave of absence that is due to any medically determinable physical or mental
impairment that can be expected to result in death or can be expected to last for a continuous
period of not less than six months, where such impairment causes the Employee to be unable to
perform the duties of his or her position of employment or any substantially similar position
of employment, a 29-month period of absence shall be substituted for the six-month period set
forth in section 1.409A-1(h)(1)(i) of the regulations issued under section 409A of the Code,
as allowed thereunder. |
| (bb) | Stock shall mean shares of common stock, $0.01 par value, issued by ConocoPhillips. |
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| (cc) | Stock Savings Feature shall mean the Stock Savings Feature of the CPSP. |
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| (dd) | Subsidiary shall mean any corporation or other entity that is treated as a single employer
with ConocoPhillips under section 414(b) or (c) of the Code. In applying section 1563(a)(1),
(2), and (3) of the Code for purposes of determining a controlled group of corporations under
section 414(b) of the Code and for purposes of determining trades or businesses (whether or
not incorporated) under common control under regulation section 1.414(c)-2 for purposes of section 414(c) of the Code, the language at
least 80% shall be used without substitution as allowed under regulations pursuant to
section 409A of the Code. |
| (ee) | Supplemental Stock Savings Contributions shall mean an amount equal to 1% of the amount of
the Participants DCMP Pay for a Plan Year that is in excess of the Participants CPSP Pay for
such Plan Year. |
| (ff) | Supplemental Stock Savings Feature Account shall mean the Plan Benefit account of a
Participant that reflects the portion of his or her Benefit that is intended to replace
certain Stock Savings Feature benefits to which the Participant might otherwise be entitled
but for the application of the Pay Limitations and/or a voluntary salary reduction under the
KEDCP. |
| (gg) | Supplemental Thrift Contributions shall mean an amount equal to 1.25% of the amount of the
Participants DCMP Pay for a Plan Year that is in excess of the Participants CPSP Pay for
such Plan Year. |
| (hh) | Supplemental Thrift Feature Account shall mean the Plan Benefit account of a Participant
which reflects the portion of his or her Benefit which is intended to replace certain Thrift
Feature benefits to which the Participant might otherwise be entitled but for the application
of the Pay Limitations and/or a voluntary salary reduction under the KEDCP. |
| (ii) | Thrift Feature shall mean the Thrift Feature of the CPSP. |
| (jj) | Trustee shall mean the trustee of the grantor trust established by the Trust Agreement
between the Company (known then as Phillips Petroleum Company) and Wachovia Bank, N.A. dated
as of June 1, 1998, or any successor trustee. |
| (kk) | Valuation Date shall mean Valuation Date as defined in the CPSP. |
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Section 2. Purpose.
The purpose of this Plan is to provide supplemental benefits for those Highly Compensated Employees
whose benefits under the CPSP might otherwise be affected by Pay Limitations or by a voluntary
reduction in salary under provisions of KEDCP.
Section 3. Eligibility.
Benefits may only be granted to Highly Compensated Employees.
Section 4. Supplemental Thrift Feature Account Benefits.
For any payroll period in which a Highly Compensated Employees DCMP Pay exceeds his or her CPSP
Pay, a Benefit amount shall be credited to a Highly Compensated Employees Supplemental Thrift
Feature Account for the Ongoing Plan no later than the end of the month following the Valuation
Date that Company contributions are made to the Highly Compensated Employees Thrift Feature
account, or would have been made to such account if the Highly Compensated Employee had received
Company contributions under the Thrift Feature. The Benefit amount so credited shall equal 1.25%
of the amount by which the Highly Compensated Employees DCMP Pay for that payroll period exceeds
his or her CPSP Pay for that payroll period.
Section 4.1 Supplemental Thrift Feature Account Earnings.
The Company shall periodically credit earnings, gains, and losses to a Participants Supplemental
Thrift Feature Account, until the full balance of such Account has been distributed. Earnings,
gains, and losses shall be credited to a Participants Supplemental Thrift Feature Account under
this Section based on the results that would have been achieved had amounts credited to such
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Account
been invested as soon as practicable after crediting into Investment Options selected by
the Participant. The Plan Administrator shall specify procedures to allow Participants to make
elections as to the deemed investment of amounts newly credited to their Supplemental Thrift
Feature Accounts, as well as the deemed investment of amounts previously credited to their
Supplemental Thrift Feature Accounts. Nothing in this Section or otherwise in the Plan, however,
will require the Company to actually invest any amounts in such Investment Options or otherwise.
Section 5. Supplemental Stock Savings Feature Account Benefits.
For each month in which a Semiannual or Supplemental Allocation (as defined in the CPSP) is made to
a Highly Compensated Employees Stock Savings Feature Account, or would have been made to such
account if the Highly Compensated Employee had received a Semiannual or Supplemental Allocation, a
Benefit amount shall be credited to his or her Supplemental Stock Savings Feature Account. The
Benefit amount to be credited shall be calculated in shares in the Leveraged Stock Fund of this
Plan and shall be equal to (i) the Highly Compensated Employees Supplemental Stock Savings
Contributions during the applicable Allocation Period (as defined in the CPSP) multiplied by the
applicable Allocation Ratio, divided by (ii) the share value for the Leveraged Stock Fund of the
CPSP on the applicable Allocation Date (as defined in the CPSP). This amount shall be credited no
later than the end of the month following the Valuation Date that a Semiannual Allocation or
Supplemental Allocation is made under the Stock Savings Feature, or would have been made had the
Highly Compensated Employee received such a Semiannual Allocation or Supplemental Allocation under
the Stock Savings Feature. A share in the Leveraged Stock Fund of this Plan shall have a value
equivalent to a share in the Leveraged Stock Fund of the CPSP.
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Section 5.1
Supplemental Stock Savings Feature Account Earnings.
After being initially invested in the Leveraged Stock Fund account, the amounts in the
Participants Supplemental Stock Savings Feature Account shall thereafter be eligible to be
invested in Investment Options selected by the Participant. The Company shall periodically credit
earnings, gains and losses to a Participants Supplemental Stock Savings Feature Account, until the
full balance of such Account has been distributed. Earnings, gains, and losses shall be credited
to a Participants Supplemental Stock Savings Feature Account under this Section based on the
results that would have been achieved had amounts credited to such Account been invested as soon as
practicable after crediting into the Leveraged Stock Fund of this Plan or the Investment Options
selected by the Participant. The Plan Administrator shall specify procedures to allow Participants
to make elections as to the deemed investment of amounts previously credited to their Supplemental
Stock Savings Feature Accounts. Nothing in this Section or otherwise in the Plan, however, will
require the Company to actually invest any amounts in Stock or in such Investment Options or
otherwise.
Section 6. Payment.
In the absence of an effective election under Section 6.1 or Section 6.2, Benefits that a
Participant is eligible to receive under the Ongoing Plan (and earnings, gains, and losses thereon)
shall normally be paid in one lump sum payment on the date that is six months after the date of the
Participants Separation from Service. Furthermore, in the absence of an effective election under
Section 6.1 or Section 6.2, if the Participant dies prior to his or her Separation from Service, or
after his or her Separation from Service but prior to the date that the Benefits which the
Participant is eligible to receive under the Ongoing Plan (and earnings, gains, and losses thereon)
commence to be paid, the Benefits that the Participant is eligible to receive under the Ongoing
Plan (and earnings, gains, and losses thereon) shall be paid in one lump sum cash payment to the
Participants Beneficiary on the date of the Participants death.
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Section 6.1 Payment Election by Participant.
A Participant may elect on an Election Form delivered to the Plan Administrator at a time set by
the Plan Administrator (which shall be prior to the beginning of the Plan Year) to have the amounts
attributable to Benefits under the Ongoing Plan that are credited to his or her
Supplemental Thrift Feature Account (and earnings, gains, and losses thereon) with respect to such
Plan Year and the amounts attributable to Benefits credited to his or her Supplemental Stock
Savings Feature Account (and earnings, gains, and losses thereon) with respect to such Plan Year
paid to the Participant in either:
| (a) | one lump sum payment, or |
| (b) | annual, semi-annual, or quarterly installments, using a declining balance method, over a
period ranging from one to fifteen years. |
A Participant may elect to have payments commence as of the beginning of any calendar quarter that
is at least one year after the date of the Participants Separation from Service, provided that no
payment shall be made after the date that is twenty years after the date of the Participants
Separation from Service.
Section 6.2 Change in Time or Form of Payment.
A Participant may make an election to change the time or form of payment elected under Section 6.1
or the payment to be made under Section 6, but only if the following rules are satisfied:
| (a) | The election to change the time or form of payment may not take effect until at least
twelve months after the date on which such election is made; |
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| (b) | Payment under such election may not be made earlier than at least five years from the
date the payment would have otherwise been made or commenced; |
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| (c) | Such payment may commence as of the beginning of any calendar quarter; |
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| (d) | An election to receive payments in installments shall be treated as a single payment
for purposes of these rules; |
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| (e) | The election may not result in an impermissible acceleration of payment prohibited
under Code section 409A; |
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| (f) | No more than four such elections shall be permitted with respect to Benefits credited
to a Participants Accounts for a Plan Year; and |
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| (g) | No payment may be made after the date that is twenty (20) years after the date of the
Participants Separation from Service. |
Section 6.3 Effect of Taxation.
If a portion of a Participants Benefit (and earnings, gains, and losses thereon) is includible in
income under Code section 409A, such portion shall be distributed immediately to the Participant.
Section 7. Administration.
| (a) | The Plan shall be administered by the Plan Administrator. The Plan Administrator may delegate
to employees of the Company or any member of the Controlled Group the authority to execute and
deliver such instruments and documents, to do all such acts and things, and to take such other
steps deemed necessary, advisable, or convenient for the effective administration of the Plan
in accordance with its terms and purpose, except that the Plan Administrator may not delegate
any discretionary authority with respect to substantive decisions or functions regarding the
Plan or Benefits hereunder. |
| (b) | Any claim for benefits hereunder shall be presented in writing to the Plan Administrator for
consideration, grant, or denial. Claimants will be notified in writing of approved claims,
which will be processed as claimed. A claim is considered approved only if its approval is
communicated in writing to a claimant. |
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| (c) | In the case of a denial of a claim respecting benefits paid or payable with respect to a
Participant, a written notice will be furnished to the claimant
within 90 days of the date on
which the claim is received by the Plan Administrator. If special circumstances (such as for
a hearing) require a longer period, the claimant will be notified in writing, prior to the
expiration of the 90-day period, of the reasons for an extension of time; provided,
however, that no extensions will be permitted beyond 90 days after the expiration of the
initial 90-day period. A denial or partial denial of a claim will be dated and signed by
the Plan Administrator and will clearly set forth:
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| (1) | the specific reason or reasons for the denial; |
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| (2) | specific reference to pertinent Plan provisions on which the denial is
based; |
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| (3) | a description of any additional material or information necessary for
the claimant to perfect the claim and an explanation of why such material or
information is necessary; and |
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| (4) | an explanation of the procedure for review of the denied or partially
denied claim set forth below, including the claimants right to bring a civil
action under ERISA section 502(a) following an adverse benefit determination on
review. |
| (d) | Upon denial of a claim, in whole or in part, a claimant or his duly authorized representative
will have the right to submit a written request to the Trustee for a full and fair review of
the denied claim by filing a written notice of appeal with the Trustee within 60 days of the
receipt by the claimant of written notice of the denial of the claim. A claimant or the
claimants authorized representative will have, upon request and free of charge, reasonable
access to, and copies of, all documents, records, and other information relevant to the
claimants claim for benefits and may submit issues and comments in writing. The review will
take into account all comments, documents, records, and other information submitted by the
claimant relating to the claim, without regard to whether such information was submitted or
considered in the initial benefit determination. If the claimant fails to file a request for
review within 60 days of the denial notification, the |
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| claim will be deemed abandoned and the claimant precluded from reasserting it. If the claimant does file a request for review, his request must include a description of the issues and evidence he deems relevant. Failure to raise issues or present evidence on review will preclude those issues or evidence from being presented in any subsequent proceeding or judicial review of the claim. |
| (e) | The Trustee will provide a prompt written decision on review. If the claim is denied on
review, the decision shall set forth: |
| (1) | the specific reason or reasons for the adverse determination; |
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| (2) | specific reference to pertinent Plan provisions on which the adverse
determination is based; |
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| (3) | a statement that the claimant is entitled to receive, upon request and
free of charge, reasonable access to, and copies of, all documents, records, and
other information relevant to the claimants claim for benefits; and |
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| (4) | a statement describing any voluntary appeal procedures offered by the
Plan and the claimants right to obtain the information about such procedures, as
well as a statement of the claimants right to bring an action under ERISA section
502(a). |
| (f) | A decision will be rendered no more than 60 days after the Trustees receipt of the request
for review, except that such period may be extended for an additional 60 days if the Trustee
determines that special circumstances (such as for a hearing) require such extension. If an
extension of time is required, written notice of the extension will be furnished to the
claimant before the end of the initial 60-day period. |
| (g) | To the extent permitted by law, decisions reached under the claims procedures set forth in
this Section shall be final and binding on all parties. No legal action for benefits under the
Plan shall be brought unless and until the claimant has exhausted his remedies under this
Section. In any such legal action, the claimant may only present evidence and theories |
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| which the claimant presented during the claims procedure. Any claims which the claimant does not in good faith pursue through the review stage of the procedure shall be treated as having been irrevocably waived. Judicial review of a claimants denied claim shall be limited to a determination of whether the denial was an abuse of discretion based on the evidence and theories the claimant presented during the claims procedure. |
Section 8. Rights of Employees and Participants.
Nothing contained in the Plan (or in any other documents related to this Plan or to any Benefit)
shall confer upon any Employee or Participant any right to continue in the employ or other service
of the Company or any member of the Controlled Group or constitute any contract or limit in any way
the right of the Company or any member of the Controlled Group to change such persons compensation
or other benefits or to terminate the employment of such person with or without cause.
Section 9. Awards in Foreign Countries.
The Board or its delegate shall have the authority to adopt such modifications, procedures, and
subplans as may be necessary or desirable to comply with provisions of the laws of foreign
countries in which the Company or Participating Subsidiaries may operate to assure the viability of
the Benefits of Participants employed in such countries and to meet the purpose of this Plan.
Section 10. Amendment and Termination.
The Board reserves the right to amend or terminate this Plan at any time, and to delegate such
authority as the Board deems necessary or desirable; provided that no member of the Board who is
also a Participant shall participate in any action which has the actual or potential effect of
increasing his or her Benefits hereunder; and further provided, the Company shall remain liable for
any Benefits accrued under this Plan prior to the date of amendment or termination.
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Section 11. Unfunded Plan.
All amounts payable under this Plan shall be paid solely from the general assets of the Company and
any rights accruing to a Participant under the Plan shall be those of a general creditor; provided,
however, that the Company may establish one or more grantor trusts to satisfy part or all of the
Companys Plan payment obligations so long as the Plan remains unfunded for purposes of sections
201(2), 301(a)(3), and 401(a)(1) of ERISA.
Section 12. Miscellaneous Provisions.
| (a) | No right or interest of a Participant under this Plan shall be assignable or transferable, in
whole or in part, directly or indirectly, by operation of law or otherwise (excluding
devolution upon death or mental incompetency). |
| (b) | This Ongoing Plan replaces the Frozen Plan, which was frozen effective as of December 31,
2004. The distribution of amounts that were earned and vested (within the meaning of Code
section 409A and official guidance issued thereunder) under the Frozen Plan prior to January
1, 2005 (and earnings thereon) and are exempt from the requirements of Code section 409A shall
be made in accordance with the terms of the Frozen Plan as in effect on December 31, 2004. |
| (c) | No amount accrued or payable hereunder shall be deemed to be a portion of an Employees
compensation or earnings for the purpose of any other employee benefit plan adopted or
maintained by the Company, nor shall this Plan be deemed to amend or modify the provisions of
the CPSP. |
| (d) | This Plan shall be construed, regulated, and administered in accordance with the laws of the
State of Texas except to the extent that said laws have been preempted by the laws of the
United States. |
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| (e) | Except as otherwise provided herein, the Plan shall be binding upon the Company, its
successors and assigns, including but not limited to any corporation which may acquire all or
substantially all of the Companys assets and business or with or into which the
Company may be consolidated or merged.
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| (f) | It is the intention of the Company that, so long as any of ConocoPhillips equity securities
are registered pursuant to Section 12(b) or 12(g) of the Securities Exchange Act of 1934, this
Plan shall be operated in compliance with 16(b) and, if any Plan provision or transaction is
found not to comply with Section 16(b), that provision or transaction, as the case may be,
shall be deemed null and void ab initio. Notwithstanding anything in the Plan to the
contrary, the Company, in its absolute discretion, may bifurcate the Plan so as to restrict,
limit or condition the use of any provision of the Plan to Participants who are officers and
directors subject to Section 16(b) without so restricting, limiting or conditioning the Plan
with respect to other Participants. |
Section
13. Effective Date of the Restated Plan.
Title II of the Plan is amended and restated as set forth in this 2008 Restatement effective as of
January 1, 2005.
Executed this 19th day of December 2008, effective as of January 1, 2005, with respect
to benefits earned and vested after December 31, 2004.
/s/ Carin S. Knickel
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Vice President, Human Resources |
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